You are here: Modules > Academic Management > School Reports Module

About School Reports

The School Reports module allows a school to periodically produce documents for parents/guardians that summarise each child's academic performance. Rather than having to choose from a pre-defined template, the School Reports module draws from tailored preferences set in passFINANCE/schoolADMIN. This provides the school with a variety of tools that allows organisations to design different styles of report that reflect each institution’s curriculum and ethos, as well as the individual requirements for different sections of the school and different points in the academic year.

In 3sysACADEMIC, two types of school report can be completed:

  • Interim Reports - These reports provide a summary of the pupil's marks/grades and include an overall comment from a relevant member of staff, such as a form tutor. When completing these reports, teachers see a whole subject set at a time and can simply move down the list adding assessment data.
  • Full Reports - These include a summary of marks/grades, plus comments from each of the pupil's teachers and at least one relevant senior member of staff. A page appears per pupil, including a summary of key personal details, such as preferred name and a photograph, and an Entry section for adding the assessment data and text. A list of pupils to be reported on appears on the left-hand side of the screen. Features include the option to view previous reports for each student while adding information and for reviewers to make change requests if unhappy with the current content.

The 3sysACADEMIC School Reports module enables you, as a teacher, to record the content required for each school report. Your System Administrator will have used passFINANCE/schoolADMIN to configure the required components for school reports, enabling you to concentrate on entering the relevant data for each pupil.

ClosedHOW TO ACCESS SCHOOL REPORTS

  • Go to Academic Management > School Reports.

    Academic Management menu with School Reports highlighted

ClosedHOW TO ADD DATA TO AN INTERIM SCHOOL REPORT

  1. Find the report you want to work on.

    ClosedMore details...

    1. Go to Academic Management > School Reports.

      The School Reports and Report Steps screen appears, showing a complete list of reports that need your contribution.

      Note: You can re-order a grid by single-clicking on fields in the header row. If Black arrow pointing up. is displayed, the list is ordered from lowest to highest. If Black arrow pointing down. appears, the list is ordered from highest to lowest.

    2. Enter your search criteria in one of more of the fields at the top of the screen and click Search. Your results populate the grid. You can search by:

      Field Action
      Report / Step Type all or part of a report name or step into this field.
      Status Use this drop list to filter the reports by 'Complete' or 'Incomplete' or to see them all.

    3. (Optional) Use the icons beneath the grid to navigate between pages of results.

      • Click Arrow pointing left in a blue box or Arrow pointing right in a blue box or on the numbers underneath the grid on the left-hand side to move between pages.

      • Click Two arrows pointing left in a blue box to go to the first page or Two arrows pointing right in a blue box to go to the last page.

      • Use the Records Per Page drop list to see more records on each page. Search Results Page icons

      • Click in the Page field and type the number of the page you want. Page 1 of 1 option

  2. Click Edit next to the report you want to amend.

    The relevant Entry screen appears.

  3. Add your information.

    • To add assessment information, make a selection using the relevant drop list.
    • To add comments, click in the relevant text field and type your feedback. Use the text editor options above the field, as required.

  4. (Optional) Add an internal note next to specific grades/marks.

    ClosedMore details...

    1. Click Edit icon next to the grade/mark you wish to comment on.

      The Edit Comment dialog appears.

    2. Type your comment into the field, using the text editor options above as required.
    3. Click OK.

  5. Do ONE of the following:

    • Click Save to save the additions you have made.
    • Click Save and Next to save your additions and move on to the next incomplete report.
    • Click Cancel to cancel all changes since the last save.
ClosedHOW TO ADD DATA TO A FULL SCHOOL REPORT

  1. Find the report you want to work on.

    ClosedMore details...

    1. Go to Academic Management > School Reports.

      The School Reports and Report Steps screen appears, showing a complete list of reports that need your contribution.

      Note: You can re-order a grid by single-clicking on fields in the header row. If Black arrow pointing up. is displayed, the list is ordered from lowest to highest. If Black arrow pointing down. appears, the list is ordered from highest to lowest.

    2. Enter your search criteria in one of more of the fields at the top of the screen and click Search. Your results populate the grid. You can search by:

      Field Action
      Report / Step Type all or part of a report name or step into this field.
      Status Use this drop list to filter the reports by 'Complete' or 'Incomplete' or to see them all.

    3. (Optional) Use the icons beneath the grid to navigate between pages of results.

      • Click Arrow pointing left in a blue box or Arrow pointing right in a blue box or on the numbers underneath the grid on the left-hand side to move between pages.

      • Click Two arrows pointing left in a blue box to go to the first page or Two arrows pointing right in a blue box to go to the last page.

      • Use the Records Per Page drop list to see more records on each page. Search Results Page icons

      • Click in the Page field and type the number of the page you want. Page 1 of 1 option

  2. Click Edit next to the report you want to amend.

    The relevant Entry screen appears.

  3. View the Pupil Details section.

  4. Add your information in the Entry section.

    • To add assessment information, make a selection using the relevant drop list.
    • To add comments, click in the relevant text field and type your feedback. Use the text editor options above the field, as required.

  5. (Optional) Add an internal note next to specific grades/marks.

    ClosedMore details...

    1. Click Edit icon next to the grade/mark you wish to comment on.

      The Edit Comment dialog appears.

    2. Type your comment into the field, using the text editor options above as required.
    3. Click OK.

  6. (Optional) If you are reviewing the report and require changes to be made by other contributors, use the Comments options.

    ClosedMore details...
    1. Select 'Comment' or 'Attention' from the Action drop list.
    2. Click Go.
    3. In the Edit Comment dialog, type your feedback in the relevant field, using the text editor options above as required.

    4. Click OK.

      Note: The report reappears in the relevant contributor's incomplete list when they next log in.

  7. Do ONE of the following:

    • Click Save to save the additions you have made.
    • Click Next to move on to the next record.
    • Click Complete OR tick the Complete check box to mark the report as finished.
    • Click Cancel to cancel all changes since the last save.